Faculty Handbook

Academic Leave Procedures for Faculty

I. Notification

Faculty members will be reminded by the Provost/Academic Vice President of the date by which sabbatic leave applications must be submitted (see III. 1.-2. below).

II. Eligibility

Eligibility shall be determined in accordance with the applicable collective bargaining agreement or Board of Trustees resolution.

III. Application

A. Faculty members may apply for academic leave by completing the application form.

  1. By September 28, submit seven (7) copies of each application to the chairperson of the Academic Leave Committee.
  2. By September 28, submit one (1) copy of each application, with the proper review forms attached, to each of the appropriate persons listed below.

    a.  Teaching Faculty--to the Department sabbatical leave committee and/or Chairperson and the Dean of the School.

    b.  Librarians—to the Library sabbatical leave committee and/or Spokesperson and the Director of Library Services.

    c.  Counselors—to the Counselor sabbatical leave committee and/or Spokesperson, the Director of the Counseling Center, and the Dean of Student Affairs.

    d.  Administrative Faculty—to the immediate Supervisor and the appropriate management personnel.

3.  The time sequence for completing the review follows:

    a.  By October 15th, Chairpersons, Spokespersons, Directors, and Supervisors shall submit written reviews of applications to the:

    (1)  Applicants.

    (2)  Chairperson of the Academic Leave Committee.

    (3)  The appropriate Dean, Associate Dean, or Director of Library Services.

    b.  By November 1, the Deans, Associate Deans, and the Director of Library Services submit written reviews of applications to:

    (1)  Applicants.

    (2)  Chairperson of the Academic Leave Committee.

B.  In extenuating circumstances, an application for sabbatic leave maybe submitted two (2) years in advance because of the required time and/or funding commitments. Documentation of the need for an early decision must accompany the application so the Academic Leave Committee may present a rationale for recommendations to the University President.

IV. Review Procedures

A.  Academic Department, Librarian Group, Counselor Group: Each application review shall be completed by the entire department or special committee elected by the department in accordance with its bylaws. The department review must be completed in accordance with the criteria stated in the Review of Sabbatic Leave form.

B.  Administrative Faculty: Each application review shall be completed by the appropriate supervisor or director and must be in accordance with the criteria stated in the Review of Sabbatic Leave form.

C.  Deans or Directors: Each application review shall be completed by the appropriate Dean or Director and must be in accordance with the criteria stated in the Dean’s or Director’s Review of Sabbatic Leave form.

D.  An applicant may make a request to appear before the Committee to discuss his/her application. This request must be made to the Chairperson of the Committee within one (1) week of receiving the Dean’s recommendation.

E.  By December 15, the Academic Leave Committee’s recommendations will be submitted to the University President and each applicant will be notified of the committee’s recommendation regarding his/her proposal.

F.  In January, the Board of Trustees acts upon the President’s recommendations.

V. Disposition Of Academic Leave Applications

A.  Upon completion of its deliberations, the Academic Leave Committee will submit to the University President copies of all material used in its deliberations along with its recommendations.

B.  Committee members will destroy all remaining copies of the applications and other materials used in their deliberations.

C.  The President will file the applications and related material in the personnel folder of each applicant.

Form: Application For Sabbatic Leave For Faculty

Form: Department, Library Faculty, or Counseling Center Review of Sabbatic Leave Proposal

Form: Dean or Director’s Review of Sabbatic Leave Proposal

Revised: Aug. 1984; Mar. 1985; Sept. 1988
Senate Approval: Nov. 16, 1988
Admin. Approval: Jan. 2, 1990
Senate Approval: Apr. 26, 1991 (R91-4-8)
Admin. Approval: May 15, 1991


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