Adding and Dropping Courses
To add courses, you must make your request before the fourth class session for courses which meet three times a week or before the third class session for courses which meet twice a week. Any requests later than the first week of classes will require the approval of the department chairperson. Added courses which result in overloads also need the approval of the dean.
Note: The dean of the school reserves the right to make changes in personnel and to cancel, if necessary, any course offered (including Student Developed Study). The dean also reserves the right to limit class size and to refuse registration when limits have been reached.
If you drop a course, it will no longer appear on your record. You may drop a course during the first week it is offered. If dropping a course will cause a full-time student to fall below full-time status, the student must withdraw from that course. The course will then appear on your academic record with a grade of “W.” (See Withdrawal from a Course)
Add/Drop Form – This form is for current matriculated students Adding & Dropping Intersession Courses ONLY
Fill-out online the Course Schedule Add/Drop form
Download a copy of the Course Schedule Add/Drop form
Application for Graduation
Degrees are awarded at the end of each semester and summer session. Applications for a degree must be filed with the Registrar’s Office. You may submit the online application here.
GRADUATION APPLICATION DEADLINES
Graduation Date Application Deadline
May October 1
August February 1
December April 1
Once the application is submitted, you will receive an evaluation from the Registrar’s Office listing the requirements you still need to fulfill. Evaluations are done in the order in which they are received. Students that apply by the deadlines listed above will receive their evaluations back before the next registration period begins.
You must obtain approval to audit within the first four weeks for full semester courses or within the first two weeks for courses scheduled less than a full semester or you will receive a grade. Audited courses carry no academic credit but count towards billable hours. Form available here
Change of Address / Name
Students who needs to change their address must notify the Office of the Registrar by completing the online form for change of address or submitting to the Office of the Registrar the filled paper copy of the form. Change of name can only done by completing the Change of Name / Address paper form and submitting it to the Office of the Registrar.
Change Of Major
A student who desires to change his/her major from one department to another department must complete the appropriate form which is available in the office of the chairman of the new department.
For Application and change Double Major:
Any WCSU student who wishes to fulfill the requirements for more than one academic major may do so. Students must satisfy the requirements for both majors, and courses required for one major may not be used to complete requirements for a second major. To complete a double major in the Ancell School of Business within the five (5) business administration departments, students must complete the BBA Core and the courses in both majors with no duplication of courses in the two majors. Both majors will be listed on the student’s transcript; however, only one degree will be awarded.
If a student qualifies for more than one degree, e.g., both a Bachelor of Arts and a Bachelor of Science, the student must notify the Registrar’s Office as to which degree to receive at commencement.
Students are advised to exercise caution in selecting more than one major because the requirements to meet two majors will limit the ability to take elective courses.
Students are responsible for fulfilling the requirements of both majors as well as any special general education requirements in the majors.
Application for Change of Major/Double Major Form
Application for Change of Major Form (for Education Majors)
Students must use the following form to subsitute a course. Course Substitution form (pdf)
Withdrawal from Courses
Students may withdraw from a full-semester course, without penalty, until the day before the start of finals week. For eight week courses, it is the last day of the fifth week; for five week courses, it is the last day of the third week; for three week courses, it is the last day of the second week. Contact the Registrar’s Office for specific dates for each semester. Withdrawals are recorded on your transcript with a grade of “W”. There is no penalty attached to this grade.
Part-time students pay tuition for each credit for which they are registered. If they drop/withdraw from a course within the refund deadlines, they will receive the appropriate refund as indicated on the academic calendar inside the front cover of the registration booklet. Full-time students are eligible for a refund only if they withdraw from school. The refund deadlines for fulltime students can also be found in the academic calendar.
It is possible to withdraw without penalty from a course through the withdrawal deadline by coming to the Registrar’s Office and completing the necessary procedure. Withdrawal “without penalty” refers only to academic penalty (i.e., failure). Withdrawal may affect the attainment of satisfactory progress as defined by financial aid, housing, athletic eligibility, and other policies.
NOTE: You must officially withdraw from a course to avoid receiving a failing grade. If you just stop attending the class without following the necessary procedure, you will be given a failing grade.
Withdrawal from Courses
To receive an incomplete grade in a class, the student must request that grade from the instructor in writing on a form available at the Registrar’s Office and from department secretaries. Incomplete grades must be made up within six weeks of the start of the semester the student is next in attendance or within one year if the student does not return. If the incomplete is not replaced by a grade by the instructor, it automatically becomes an “F” or the minimum grade approved by the instructor. Incompletes may not be removed by repeating the course. If it is your graduating semester all INC grades must be in the registrar’s office by the third week after the semester ends.
Leave of Absence
Students may choose to request a Leave of Absence (LOA) from the university for a period of time not to exceed two consecutive major semesters (Fall and Spring). Students seeking a Leave of Absence must meet the following criteria:
- Be matriculated and enrolled with no more than one semester break prior to the requested Leave of Absence
- Have no pending university disciplinary action
A Leave of Absence is related to a student’s enrollment at the university and is not recognized by federal regulations.
A Leave of Absence may be requested at any time during a semester, but cannot be applied to withdraw from courses during the week of final exams.
Spring semester Leave of Absences submitted on or before December 31 will be processed after January 1 due to end-of-calendar year tax document preparations.
While on a Leave of Absence:
- A student remains matriculated at the university
- A student may return and register for courses at the end of the LOA without having to reapply to the university
- A student will receive registration related notification materials
- A student will not have the access rights held by registered students such as access to the library, campus facilities, computer labs etc.
Fill-out online the Leave of Absence form
Download a copy of the Leave of Absence form
Non-Matriculated Undergraduate Student Registration Form
The Non-Matriculated Undergraduate Student Registration form should be completed by individuals who have not been accepted by WCSU to pursue a degree but who wish to take courses at WCSU. The form may be completed, printed and emailed (firstname.lastname@example.org), mailed (WCSU-Registrar’s Office, 181 White Street, Danbury, CT 06810) or submitted in-person (Registrar’s Office, Old Main Building, Room 102; M-F 8:00 am-4:30 pm). The opening day of registration for non-matriculated students may be found on our website at http://staging.www.wcsu.edu/registrar/important-dates. Submitting this form does NOT guarantee you a seat in the course. Once you are registered for the course(s), you will be mailed/given a course scheduled. PLEASE NOTE: If you decide you do not wish to take the course, you must notify the Registrar’s Office (email@example.com). Non-attendance does NOT automatically withdraw you from a course. You will be held responsible for payment if you do not officially withdraw from the course(s) by the first day of class.
Students must use the Overlap form when they wish to register for two courses which overlap in time. When a time conflict exists, you will not be allowed to register for both courses online. You must obtain the signature of one instructor and then submit the form to the Registrar’s Office for processing. The Registrar’s Office will register you for the second course once the form is submitted, if there is room in the course and if all prerequisites have been met. If permission is obtained and the form is signed prior to your registration date, your record can be updated to accept this overlap and you can register online during your registration period. If you have already registered for classes, the Registrar’s Office will register you for the second course.
Students need to request an override:
a. When a section is closed; and/or
b. When they do not meet the course pre-requisite(s); and/or
c. When registering after the add/drop period.
The form requires the signature of the student, the faculty member, and the department chairperson. If the form is submitted after the add/drop period, the signature of the Dean also is required. In lieu of the form, the academic department may provide an electronic override. Contact the department chairperson directly. A copy of the override form is available here.
Preferred First Name
What is preferred first name?
On occasion, some Western Connecticut State University students prefer to be known by a name other than what is considered their legal first name. In an effort to accommodate these students and avoid any undue confusion, the university has created a preferred first name option for student information as it appears in certain locations. While anyone is welcome to use a preferred first name, several groups of people will find this option invaluable.
Some students prefer to be known by their middle name or nickname and confusion may arise when the university only refers to their first name. Transgender students may use a preferred first name on campus prior to or without pursuing a legal change of their first name. Additionally, many international students may also find this option helpful if they use a nickname during the course of their studies in the United States.
The University reserves the right to approve or disapprove preferred first name change requests.
Required use of legal first name:
In some instances, students’ legal names must always be used regardless of whether preferred names have been added to the system. Legal names will always appear on all external use reports and documents including, but not limited to, hiring paper work, paychecks, accounts payable checks, student billing, financial aid forms, tax forms, official University transcripts, official diplomas, and any other documents required by law. Legal first names can only be changed on these records when students pursue a legal name change with their home state and/or federal authorities and then submit that documentation to the Office of the Registrar.
If students are using a preferred name in the campus systems they must be prepared to use legal name and identification in all instances where legal identification or official information is necessary. In addition to the areas noted above, a WCSU ID card that displays a preferred name cannot be used as a valid form of identification where it is normally accepted such as in DHS I-9 hiring forms, and in some states for voter check-in during official elections. All students with a preferred name on a University ID card are encouraged to obtain a legal State ID, driver’s license, international ID, and/ or a Federal Passport for identity verification purposes when needed.
The use of a preferred name in the University system may also lead to more intensive examinations when seeking certain federal or state security clearances or background checks. You are encouraged to disclose this information to your investigating authorities ahead of time to avoid unexpected discrepancies and delays.
Any student found to have abused this service for the purposes of fraudulent representation will be subject to a student conduct investigation.
Students are permitted to repeat most courses at Western; however, credit is granted only once toward graduation unless specifically noted in the course description (e.g., ENG 376). For up to the first seventeen (17) academic credits of repeated courses, the highest grade attained by the student will be substituted for the lower grade(s) for the purpose of calculating the student’s grade point average (GPA). Although the lower grade received in the repeated course will not be calculated in the GPA, it will remain visible on the student’s official university transcript. If a student repeats courses beyond the seventeen (17) academic credit limitation, the multiple grades attained for the repeated course(s) shall be used in the calculation of the student’s GPA. This policy applies to undergraduate courses completed at WCSU only, and may be applied only to courses taken after Fall 2008.
Repeating any course taken in a previous semester may affect certain federal and state benefits, various financial aid programs, loans, scholarships and social security benefits, in addition to athletic eligibility and veteran’s benefits. Satisfactory Academic Progress (SAP) requirements must be met for continued financial aid eligibility. See the Office of Financial Aid and Student Employment section of the catalog for the Satisfactory Academic Progress Policy.
Any course designated as X98 (Faculty-Developed Study) or X99 (Student Independent Study) is excluded from this policy. Special Topics classes are also excluded. Students are encouraged to consult with their academic adviser before repeating a course. Education majors and post-baccalaureate certification students should refer to the Education Department for information regarding the repeating of courses as this policy may affect eligibility for certification.
The Repeat Policy Request Form must be in to the Registrar’s Office by the end of the sixth week of classes.
Study Abroad Course Approval-International Student Exchange Program (ISEP)
Courses taken in a different region or country may be transferred to WCSU. In order to transfer the credits you must:
1. Receive approval from WCSU for each course
2. Pass each course with a grade of C- or better (major courses may require different grades for application
of the course towards the major sequence)
3. Request an official transcript be sent to the WCSU Registrar’s Office showing final grades
Students who wish to study abroad must review their degree plan with the Academic Department Chairperson for their major at WCSU to determine how courses taken at an institution in a different region or country will transfer into WCSU and ultimately apply toward their degree.
Courses will be applied to one of three categories:
1. General Education requirement
2. Major Course requirement
3. Free Elective (either to fill needed credits in this category or as additional credits if no appropriate equivalency can be identified)
Courses should be reviewed and approved before you travel abroad. You must use the Study Abroad Course Approval Form to request approval. you may choose to list more courses than you actually plan to take for pre-approval purposes, especially if you are attending a program where you enroll in courses upon arrival.
In order to have courses approved, you must supply the course title, description (such as found in a course catalog), total number of credit or contact hours, and/or a syllabus.
For General Education and Free Elective courses, submit the form to the Department Chairperson of the selected subject area. The WCSU Department Chairperson for the Major must approve courses fulfilling a Major requirement, and you must submit the form to the department for approval.
If you arrive abroad and decide to make changes to your course enrollment, changes that involve a course or courses not previously approved, you must notify the original approver via email. Course information and approvals may be exchanged via email to ensure you receive credit for the new course.
All approvals, including the completed Study Abroad Course Approval Form, must be forwarded to the WCSU Registrar’s Office in order to process your transcript appropriately upon your return. You may submit approvals via email to RequestRegistrar@wcsu.edu
Courses will display on your WCSU transcript as the WCSU transfer equivalency course. Transfer credits to not include a grade earned, but are coded with a “T” and do not count in your cumulative GPA at WCSU.
Withdrawal from WCSU
Students who may find it necessary to withdraw from the university should follow the formal withdrawal procedure by completing and submitting a Withdrawal Form.