2019-2020 Academic Affairs Administrative Calendar (Academic Planning Calendar)

Academic - Students

Academic Planning - Faculty

University Senate Committees

Quick Navigation

Fall 2023
August 24	Cross Registration and Senior Citizen registration begins
August 25	Residence halls open for Move-In: NEW (First Year, Transfer) students - 9:00 am
August 27	Residence halls open for Move-In: Returning students - 10:00 am
August 28	Academic Year Begins For Faculty
August 28	Last day for full-time student to withdraw with no financial penalty.
August 29	Classes begin (Full semester courses and 1st half 8-week term)
September 4	Labor Day – No classes – University closed
September 5	Last day for full-time students to withdraw and receive a 90% refund. Last day for part-time students to withdraw with 100% refund
September 5	Last day to Add/Drop classes
September 11	Last day for students to withdraw and receive a 60% refund (Full semester courses and 1st half 8-week term)
September 15	Student Independent Study forms and Faculty Development forms due in Registrar’s Office.
September 15	WCSU Day of Service. No morning classes. Afternoon Classes resume at 1pm
September 19	Enrollment Reporting Census Date
September 25	Last day for students to withdraw and receive a 40% refund. (Full semester courses and 1st half 8-week term) Last day to submit Pass/Fail Option forms and Audit forms to the Registrar’s Office
October 4	Winter 2024 Intersession registration begins
October 9	Undergraduate Incomplete submission deadline for Spring/Summer
October 9	Columbus Day – Classes in session. (University open)
October 23	Classes begin (2nd 8-week term)
October 24	Midterm grades due. May report Stopped Attending (SA)
October 30	Last day for 100% refund (2nd half 8-week courses)
November 1	Undergraduate Graduation Application Deadline for May Commencement
November 1	Spring registration begins (tentative). See Registrar's webpage or detailed information.
November 6	Last day for 60% refund (2nd half 8-week courses)
November 10	Veteran’s Day observed – Classes in session (University open)
November 20	Last day to WITHDRAW from Classes Last day for 40% refund (2nd half 8-week courses)
November 22	Thanksgiving Recess begins – No Classes – University open
November 23 – 26	Thanksgiving Recess Continued – No Classes – University closed
December 1	Non-matriculated student registration begins (tentative)
December 9	Last Day of Classes (Full semester courses)
December 9	Graduate Incomplete submission deadline for spring/summer 2023
December 11 – 17	Final Exam Week
December 20	Fall final grades due by 4:30pm
Winter 2024 Intersession
December 18	Intersession Classes Begin
December 25	Christmas Holiday – No classes – University closed
January 1	New Year’s Holiday – No classes – University closed
January 12	Intersession Classes End
January 17	Intersession Final grades due by 4:30pm
Spring 2024
January 12	Cross registration and Senior Citizen registration begins
January 15	Martin Luther King Day – University closed
January 16	Residence halls open for Move-In: All students - 10:00 am
January 16	Last day for full-time students to withdraw with 100% refund
January 17	Classes begin (Full semester courses and 1st half 8-week term)
January 23	Last day for full-time students to withdraw and receive a 90% refund. Last day for part-time students to withdraw and receive 100% refund
January 24	Last day to Add/Drop courses
January 30	Last day for students to withdraw and receive a 60% refund (Full semester courses and 1st half 8-week term)
February 1	Undergraduate Graduation Application deadline for August degree conferral
February 6	Student Independent Study forms and Faculty Development forms are due to the Registrar’s Office
February 7	Enrollment Reporting Census Date
February 13	Last day for students to withdraw and receive a 40% refund. (Full semester courses and 1st half 8-week term) Last day to submit Pass/Fail Option forms and Audit forms to the Registrar’s Office
February 16 – 19	President’s holiday – No classes – University closed
February 27	Undergraduate Incomplete submission deadline for Fall/Intersession
February 28	Summer registration begins (tentative)
March 11 – 17	Spring Break – No classes
March 18	Classes begin (2nd half 8-week term)
March 19	Midterm grades due. May report Stopped Attending (SA)
March 24	Last day for 100% refund (2nd half 8-week courses)
March 29 - 31	Day of Reflection Recess – No classes – University closed
April 1	Undergraduate Graduation Application Deadline for December degree conferral
April 1	Last day for 60% refund (2nd half 8-week courses)
April 3	Fall registration begins (tentative). See Registrar's webpage for detailed information
April 7	Last day for 40% refund (2nd half 8-week courses)
April 9	Last Day to WITHDRAW from classes
May 1	Non-matriculated undergraduate student registration begins
May 4	Last Day of Classes (Full semester courses)
May 4	Graduate Incomplete submission deadline for Fall/Intersession
May 6 – 12	Final Exam Week
May 12	Undergraduate and Graduate Commencement
May 15	Spring Final grades due by 4:30pm

2023		2024
July August September	October November December	January February March	April May June	July August

PLEASE NOTE:

Dates and deadlines listed on the Academic Affairs Administrative Calendar (Academic Planning Calendar) are subject to change without prior notice. Check the calendar frequently for updates.
For Evaluation Process Due Dates please refer to the applicable Collective Bargaining Agreement.

JULY 2023

	*For Evaluation Process Due Dates Please Refer to the Applicable Collective Bargaining Agreement.*
4	Independence Day – No classes - University closed
22	Summer Session II Ends
24	Summer Session III Begins
26	Summer Session II Final grades due

AUGUST 2023

	For Evaluation Process Due Dates Please Refer to the Applicable Collective Bargaining Agreement.
24	Cross registration and Senior Citizen registration begin
25	First year/Transfer student move in
25	Opening Gates Ceremony (TIME TBD)
25 - Sep. 4	Welcome Week
26	Summer Session III Ends
28	Academic Year Begins (Faculty)
28	School of Professional Studies Opening Meeting, 9:00 a.m., Westside Ballroom South
28	Macricostas School of Arts and Sciences Opening Meeting, 10:30 a.m., WSCB 218
28	School of Visual and Performing Arts Opening Meeting, 12:00 p.m., Hagman Concert Hall, VPAC
28	Ancell School of Business Opening Meeting, 2:00 p.m., Westside Ballroom South
28	President’s Opening Meeting, 3:30 p.m., Veronica Hagman Concert Hall, VPAC
28	Last day for full-time students to withdraw with no financial penalty
28	Residence Halls open for returning students
29	First Day of Classes
30	Summer Session III Final grades due

SEPTEMBER 2023

	For Evaluation Process Due Dates Please Refer to the Applicable Collective Bargaining Agreement.
1	Faculty Development Funds Application Deadline for Activity from October 1, 2023 – December 31, 2023
4	Labor Day – No classes - University offices closed
5	Last day for part-time students to withdraw with 100% refund
5	Last day for full-time students to withdraw with 90% refund
5	Add/Drop period ends for Full Semester Day classes
8	Department Chairs Request for New Faculty Positions as Per the Academic Plan Due in Deans Offices
11	Last day for students to withdraw and receive 60% refund
15	Independent Study forms and Faculty Development Forms due in Registrar’s Office
15	WCSU Day of Service – 8:00 a.m. – 1:00 p.m.
15-17	Rosh Hashanah
16	Parents and Families Weekend
18	The DEC Shall Inform Any Full-Time Members of their Department Who Meet the Standards Specified for Promotion. (For Further Information, Please Refer to the Applicable Collective Bargaining Agreement.)
24-25	Yom Kippur
25	Last date for Pass/Fail and Audit forms requests
25	Last day for students to withdraw and receive 40% refund
28	Deadline to submit Sabbatical Leave Requests
29	Deans Submit Requests for New Faculty to the Provost as Per the Academic Plan

OCTOBER 2023

	For Evaluation Process Due Dates Please Refer to the Applicable Collective Bargaining Agreement.
7	Homecoming Day
9	Undergraduate Incomplete submissions deadline for Spring/Summer
9	Columbus Day – Non-essential University offices closed. Classes in Session
10	Management Approval of New Hires
19	Department Chairpersons Meeting – 3:30, WH 127
23	Second eight-week classes begin
24	Midterm grades due. May report Stopped Attending (SA)

NOVEMBER 2023

	For Evaluation Process Due Dates Please Refer to the Applicable Collective Bargaining Agreement.
1	Tentative registration begins for Spring 2024 – See Registrar’s webpage
1	Fall 2024 and Winter session 2025 Class Schedules due in the Registrar’s Office
6	Deadline for 2024-2025 Applications for Reassigned Time for Research
6	Open House
10	Veterans Day – University offices open. Classes in session
17	Faculty Development Funds Application Deadline for Activity - January 1, 2024 – March 31, 2024
20	Withdrawal deadline without academic penalty
22	Thanksgiving Recess – No Classes - University offices open
23-26	Thanksgiving Recess – No Classes - University offices closed
27- Dec 8	Suggested Period for Course Evaluations

DECEMBER 2023

	For Evaluation Process Due Dates Please Refer to the Applicable Collective Bargaining Agreement.
1	Non-matriculated student registration begins (tentative)
8-15	Hanukkah
9	Last Day of Class
9	Graduate Incomplete submission deadline for Spring/Summer
11-17	Final Exams
18	Intersession Begins
20	Fall final grades due
20	Semester Ends
25	Christmas Holiday observed– No classes - University offices closed

JANUARY 2024

	For Evaluation Process Due Dates Please Refer to the Applicable Collective Bargaining Agreement.
1	New Year’s Holiday observed – No classes - University offices closed
12	Cross registration and Senior Citizen registration begin
12	Intersession Ends
15	Martin Luther King Holiday— No classes - University offices closed
16	Last day for full-time students to Withdraw with no financial penalty
17	Semester Begins (tentative)
17	First Day of Classes
17	Intersession Final grades due
23	Last day for full-time students to withdraw from WCSU and receive a 90% refund
23	Last day for part-time students to withdraw from WCSU and receive 100% refund
24	Last day to Add/Drop day courses
30	Last day for students to withdraw and receive 60% refund

FEBRUARY 2024

	For Evaluation Process Due Dates Please Refer to the Applicable Collective Bargaining Agreement.
1	Deadline for CSU/AAUP Research Grant Applications for AY 2024-2025
6	Student Independent Study forms are due to the Registrar’s office
13	Last day to submit Pass/Fail Option forms and audit forms to the Registrar’s Office
16	Deans – Office of Event & Conference Management must be informed of all awards, which will be presented this year (even if recipient is not yet selected.) Departments must make any changes in the text of the award descriptions through their dean. Any new awards under consideration must be finalized through the dean’s office.
16-19	Presidents’ Holiday – No classes - University offices closed
23	Faculty Development Funds Application Deadline for Activity from April 1, 2024 – June 30, 2024
27	Undergraduate Fall/Intersession Incomplete grades due

MARCH 2024

	For Evaluation Process Due Dates Please Refer to the Applicable Collective Bargaining Agreement.
1	Deadline for faculty to send requests to deans for Summer Curriculum Related Activities
6	Deadline for Deans to Submit Requests to Provost's Office for Summer Curriculum-Related Activities
11-17	Spring Break - No Classes
15	Deans--All names of award presenters (including presenters from outside organizations) must be forwarded to the Office of Event & Conference Management if they are to appear properly in the program booklet
15	Deans--All information pertaining to Award Certificates to be presented—including title of certificate, date of issue, name of recipient(s) as they wish it to appear and signatories--must be forwarded by email only to Requestprintshop@wcsu.edu. Please cc: murphyj@wcsu.edu prior to this date. Deans who may want to have digital signatures added to the certificates should scan and send a copy of their signature to University Publications & Design to myhille@wcsu.edu to be kept on file. While hand-signing is always preferred, IN NO INSTANCES SHOULD SIGNATURE STAMPS EVER BE CONSIDERED AN ACCEPTABLE SUBSTITUTE
18	Second 8-week classes begin
19	Midterm grades due. May report Stopped Attending (SA)
21	Department Chairpersons Meeting – 3:30 p.m., WH 127
29 - 31	Day of Reflection – No classes - University offices closed
31	Deadline for new programs, concentrations, minors and courses to be included in next academic year’s university catalog. All layers of approval must be complete (University Senate, Provost, and BOR as appropriate)

APRIL 2024

	For Evaluation Process Due Dates Please Refer to the Applicable Collective Bargaining Agreement.
3	Tentative Undergraduate registration begins for Fall – See Registrar’s office webpage for detailed information
5	Deans—The Office of Event & Conference Management must receive all award information or it will not be included in the program
6	Accepted Students Day
8	Deans’ Office pick up of certificates from the Office of Publications & Design (WS 119)
9	Withdrawal deadline without academic penalty
15	Deadline for Academic Departments to Purchase Equipment & Supplies
19	Faculty Development Funds Application Deadline for Activity from July 1, 2024 – September 30, 2024
22– May 3	Suggested Period for Course Evaluations
TBD	Macricostas School of Arts & Sciences Honors Convocation Ceremony, Time and Venue TBD
TBD	School of Professional Studies Honors Convocation Ceremony, Time and Venue TBD
TBD	School of Visual & Performing Arts Honors Convocation Ceremony, Time and Venue TBD
TBD	Ancell School of Business Honors Convocation Ceremony – Time and Venue TBD

MAY 2024

	For Evaluation Process Due Dates Please Refer to the Applicable Collective Bargaining Agreement.
1	Non-matriculated undergraduate students’ registration
1	Spring 2025, Spring Break 2025 and Summer 2025 Class Schedules due in the Registrar’s Office
4	Last Day of Class
4	Graduate Incomplete deadline for Fall/Intersession courses
6 - 12	Final Exams
10	Academic Departments Annual Reports Due in their Respective Dean’s Office
12	Graduate and Undergraduate Commencements- Total Mortgage Arena, 10:00 a.m.
15	Deadline for Administrative Departments to Purchase Equipment & Supplies
15	Spring Final grades due
20	Summer Session I Begins
27	Memorial Day – No classes - University offices closed
31	Semester Ends

JUNE 2024

	For Evaluation Process Due Dates Please Refer to the Applicable Collective Bargaining Agreement.
1	Academic Deans Goals, Evaluation and Annual Reports Due to the Provost
19	Juneteenth - No Classes - University Offices Closed
22	Summer Session I Ends
24	Summer Session II Begins
26	Summer Session I Grades Due
28	Provost’s Annual Report due to the President

JULY 2024

	*For Evaluation Process Due Dates Please Refer to the Applicable Collective Bargaining Agreement.*
4	Independence Day – No classes - University closed
27	Summer Session II Ends
29	Summer Session III Begins
31	Summer Session II Grades Due

AUGUST 2024

	For Evaluation Process Due Dates Please Refer to the Applicable Collective Bargaining Agreement.
24	Summer Session III Ends
26	Academic Year Begins (Faculty)
27	First Day of Classes
28	Summer Session III Grades Due

For Evaluation Process Due Dates Please Refer to the Applicable Collective Bargaining Agreement